Accelerate event production from planning to follow-up
Leverage AI for event planning to uncover attendee insights, craft tailored invites and follow-ups, and generate engaging event content.
6 ways this AI play will transform your events today
Accelerate event production from planning to follow-up
Use this template to attract better attendees, choose smarter venues, and build lasting relationships.
Ready to get started? Your step-by-step guide
Get started in minutes. Grab the template, then follow our walkthrough to quickly tailor these proven AI workflows to your business.
Benefits of AI for event management
Increase event sign-ups
Use personalized invitations and polished agenda content that speak directly to your audience to boost event registration and attendance.
Boost attendee engagement
On-demand networking briefs and tailored session follow-ups ensure conversations are more relevant and relationships last beyond the event.
Cut planning time in half
From validating attendee lists to comparing venues, AI eliminates manual research, freeing your team to focus on higher-value work—like event strategy or writing keynotes.
Expert tips for using AI for event planning and management
Provide AI context
AI works best when you give it examples and context. Start with a short event description, details on the types of people you’re targeting, and themes or formats for your sessions. The more context you provide, the more accurate and useful AI’s output will be.
Integrate Airtable with your existing event workflows
Automate event workflows across systems by integrating the tools you already rely on. Connect your email marketing platform to send post-event emails automatically, and sync with Google Calendar and Outlook to keep company events visible on your team’s calendars.
Ask Omni questions about your data
Omni, your built-in AI event planning sidekick, can help you make sense of data and research inside your tables. Ask questions like, ‘What’s the percentage breakdown of company segments on the attendee list?’ to ensure you’ve got the right mix of guests.
Frequently asked questions
AI is transforming event planning by streamlining workflows and enabling personalization at scale. From automating RSVP consolidation to enriching attendee profiles and generating personalized pre-event briefings, AI equips teams with sharper insights and stronger preparation. It also spotlights VIPs and powers tailored follow-ups, helping you drive engagement, boost attendance, and deliver standout event experiences.
AI tools for event planners include Airtable Omni, which can generate personalized invites, agenda content, and attendee insights in seconds. Field Agents run in the background to enrich attendee records, monitor event data, and trigger automations that keep every detail on track.
Airtable AI agents and Omni are designed to work alongside event marketers by automating research, content creation, and coordination. By handling repetitive tasks, AI gives teams time back to focus on building more meaningful attendee experiences.
Why Airtable?
By unifying data, workflows, and insights in one AI-powered solution, Airtable’s marketing management software enables teams to run campaigns more efficiently, streamline approvals, and manage assets and performance—all at scale. Instantly build tailored event marketing apps through natural conversation with Omni, your expert AI builder. Deploy a team of dynamic AI event marketing agents that analyze data and orchestrate marketing tasks across your entire operation.
Localize image and copy variants at scale
Instantly adapt marketing content for any region, ensure cultural relevance, and maintain global brand consistency.
Generate high-impact campaign concepts
Use our free AI marketing campaign generator to turn rough campaign ideas into insight-driven directions in minutes, and visualize them across channels.
Run instant brand and compliance reviews
Use our brand checker to analyze marketing assets against your brand guidelines, provide a pass/fail assessment, and notify designers on what to change.
Want a demo or have questions?
See first hand how Airtable empowers you to reimagine your workflows with AI.